Job Overview

We are seeking an experienced and proactive Procurement Executive – Promotional Products to manage end-to-end sourcing and procurement for corporate gifts, promotional merchandise, customized products, packaging, printing, and related materials.

The role will work closely with Sales, Projects, Design, Production, Finance, and Logistics teams to understand client requirements, identify suitable suppliers, obtain competitive quotations, negotiate commercial terms, coordinate samples and customization, and ensure timely delivery.

The ideal candidate is commercially driven, highly organized, responsive, and confident in managing local and international suppliers.

Key Responsibilities

• Receive and review procurement requirements, including product specifications, quantities, branding, budget, and delivery timelines.

• Source corporate gifts, promotional merchandise, VIP gifts, customized products, packaging, and printing materials.

• Identify and develop reliable local and international supplier networks.

• Prepare RFQs and obtain multiple supplier quotations for comparison.

• Evaluate suppliers based on price, quality, specifications, lead time, payment terms, MOQ, and reliability.

• Prepare quotation comparison sheets and procurement recommendations.

• Negotiate pricing, payment terms, delivery schedules, MOQs, customization costs, and other commercial conditions.

• Coordinate samples, mock-ups, branding, materials, colors, packaging, and product specifications.

• Verify supplier quotations against client requirements before finalizing procurement costs.

• Raise and follow up on purchase requests, LPOs/POs, supplier confirmations, invoices, delivery notes, and related documentation.

• Monitor supplier production and delivery schedules to ensure deadlines are met.

• Coordinate with Sales, Production, Design, Finance, Logistics, and Project teams.

• Manage urgent sourcing requests and identify alternative suppliers where required.

• Monitor supplier performance and maintain accurate vendor records.

• Source internationally where required and coordinate shipping requirements with Logistics.

• Inspect or coordinate checks to ensure delivered products match approved samples and specifications.

• Resolve supplier issues involving quality, shortages, incorrect specifications, delays, or damaged goods.

• Maintain an updated supplier database, catalogs, pricing information, samples, and sourcing records.

• Maintain confidentiality of client requirements, pricing, supplier information, and commercial data.

Required Experience & Skills

• 3–5 years of experience in procurement, purchasing, or sourcing.

• Experience in corporate gifts, promotional merchandise, printing, advertising, events, exhibitions, or related industries is strongly preferred.

• Strong knowledge of the Qatar and UAE supplier markets.

• International sourcing experience with suppliers in China, Turkey, Europe, UAE, or other major sourcing markets is an advantage.

• Strong vendor negotiation and supplier-management skills.

• Ability to translate client briefs into clear and accurate supplier RFQs.

• Good knowledge of customization and branding methods including printing, engraving, embroidery, laser marking, UV printing, screen printing, and packaging.

• Strong ability to analyze and compare supplier quotations beyond price alone.

• Proficiency in Microsoft Excel and Microsoft Office.

• Experience with ERP or procurement systems is preferred.

• Strong English communication skills, both written and verbal.

• Ability to manage multiple RFQs and urgent requirements under tight deadlines.

• Strong attention to detail, follow-up, and organizational skills.